A Senior Virtual Executive Assistant for Founders Who Need Real Leverage
Remote-first, English-fluent, EAT/CET/EST overlap. Built for founders who are tired of "VA" agencies that send junior task-runners.
Virtual EA Support That Operates Like a Senior Hire
The "virtual assistant" market is bimodal. On one end: agencies funnelling junior workers through templates. On the other: senior solo operators who could be your in-office EA but choose remote. This is the latter.
If you've been disappointed by VA experiences in the past, the difference is usually not effort or hours — it's seniority of judgment. A senior virtual EA handles ambiguity. Decides who to escalate to and who to handle directly. Drafts your board update without 14 review cycles. That's the difference.
What I Cover Remotely
- Calendar & inbox: Triage rules, meeting prep, follow-ups, scheduling chess.
- Stakeholder coordination: Investor updates, board prep, partner liaison, internal comms.
- Operations systems: CRM cleanup, SLA dashboards, decision logs, weekly cadence.
- Project execution: Cross-functional initiatives moved end-to-end with status discipline.
- Hiring & onboarding: Agent and team onboarding playbooks (200+ agents to date).
- Travel & events: Multi-city itineraries, off-site coordination, conference logistics.
- Executive communication: LinkedIn, ghostwriting, presentations, board pack assembly.
Time Zones & Availability
Based in Nairobi, Kenya (EAT, UTC+3). Working hours overlap meaningfully with:
- Europe (CET): 09:00–17:00 CET = 10:00–18:00 EAT — full overlap.
- US East (EST): 01:00–11:00 EST overlap with EAT working day. Most US founders find this is an advantage: I run their morning while they're still in bed.
- US West (PST): Async-first, with shifted check-ins for live calls.
- Africa & Middle East: Native time zone, full coverage.
How Engagements Work
Three formats, depending on scope:
- Hourly retainer (10–20 hrs/week): Best for ongoing EA support — calendar, inbox, prep, follow-up.
- Monthly retainer (full embedded): Chief-of-staff level — owning initiatives, board prep, decision logs.
- Project-based: Market entry, system builds, agent onboarding, one-off launches.
We agree the right format in the discovery call. No three-month minimums. No setup fees.
What Makes This Different
Most VA agencies sell hours. I sell hours-back-per-week. The metric I track is the same one you should: how much of your time was returned to high-leverage work this week. Past clients consistently report 15+ hours reclaimed weekly.
For more on operating cadence and methodology, see the services page or the case studies.
Frequently Asked Questions
What is a virtual executive assistant?
A virtual executive assistant is a senior EA who supports founders and CEOs entirely remotely — calendar, inbox, board prep, project execution, vendor coordination — without physical office presence. The right virtual EA is indistinguishable from an in-office hire on output, often better on systems and documentation discipline because remote work forces it.
How is a virtual EA different from a freelance VA?
A freelance VA typically handles task-level work: data entry, scheduling, light research. A virtual EA operates at executive level: stakeholder coordination, board materials, decision logs, market entry, agent onboarding. The price difference reflects scope and seniority of decisions handled, not just hours.
What tools do you work with?
Standard stack: Google Workspace, Microsoft 365, Slack, Notion, Asana, ClickUp, Monday, HubSpot, Salesforce, Calendly, Loom, Zoom. I also build lightweight dashboards in Sheets/Excel when full CRM is overkill. Most engagements use the client's existing tools — I adapt, not impose.
Do you sign NDAs?
Yes, mutually. Standard mutual NDA before discovery, full engagement agreement before execution starts. Confidentiality is non-negotiable for executive-level work.
How do you handle confidential information remotely?
Encrypted-at-rest storage (1Password Business, Google Workspace with 2FA enforced), no personal email or phone for client work, client-owned shared drives for documents, signed NDA, and clear data retention rules at engagement end. I'm happy to work within your security policy if you have one.
Book a Free 30-Minute Consultation
We'll cover what's draining your week, where the leverage is, and whether we're a fit. No pitch. No obligation.